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About the Author
SAP Concur is a leading cloud-based provider of integrated travel and expense management solutions. Our easy-to-use, web-based and mobile solutions adapt to each employee’s preferences and scale to meet the needs of companies large and small. No matter what size the organization, we help control costs and save time. As part of the larger SAP family, and through our experience, expertise, and partnerships, our solutions help every business run its very best.

How do I itemize nightly lodging expenses in Concur Expense?

SAPConcurTeam
Community Manager
Community Manager
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A large number of our customers require their employees to itemize all hotel expenses. To accurately itemize a hotel expense, you must account for all business charges that appear on your hotel bill.

 

To itemize a hotel expense:

  1. After completing all the required fields of either the out-of-pocket hotel expense or imported hotel company card charge, click the Itemize button below the entry details.
  2. The Nightly Lodging Expenses Tab will appear. Enter the Check-out date. Note: the Check-in date will auto-populate based on the transaction date.
  3. Enter the nightly Room Rate.
  4. Enter the nightly Room Taxes.
  5. Enter any other nightly recurring charges.
  6. Click Save.
  7. If there is a left-over amount not yet itemized, click the Expense Type field dropdown arrow. 
  8. Select the expense type that matches one of the individual charges on your bill. 
  9. Fill out all required fields.
  10. Click Save.
  11. Repeat steps 7-10 until the Remaining Amount equals zero.

 

For a short demonstration, click one of the links below. 

Itemizing Hotel Expenses  (Legacy UI)

Itemizing Hotel Expenses (NextGen UI)