Team

[justinkthomas]

Hello Team,

Why employee form fields like Active, locale are not visible in employee form eventhough the access rights of the employee is given as read only and the admin access right is given as modify. In preview form we can see this but upon checking in user profile these fields are invisible.

Regards,

Justin

[samasuraj]

Hi @justinkthomas 

Topic: Team

Please see the below. Hope this helps. 
——-  

The Employee Form Preview and the actual User Profile may display different fields.

Even though the Active and Locale fields have Employee access set to Read Only and Administrator access set to Modify, these settings do not guarantee their visibility in the Employee Profile.

Read Only controls permitted access to a field.

It does not guarantee that the field will appear in every SAP Concur user interface.

SAP Concur – Employee Form Fields (Active & Locale) Not Visible in User Profile

The important distinction is between Employee Form configuration, field access rights, and the actual User Profile interface.

Why does this happen?

#	Area	Explanation
1	Employee Form Preview	Displays fields defined in the configured form.
2	Employee – Read Only	Allows an employee to view a field where that field is exposed in the relevant interface.
3	Administrator – Modify	Permits modification in an applicable administrative interface, subject to permissions.
4	User Profile	Uses its own supported field layout and visibility behavior.
5	Active	An employee-account status field, potentially managed through User Administration.
6	Locale	A localization setting that may be managed separately from the Employee Form.

SAP documents that the Employee Form is assigned through Employee Group Configuration.

SAP's User Import documentation also identifies IsActive and Locale as supported Employee-Data fields.

Check:

1.  Verify that the correct Employee Form is assigned to the employee's group under Employee Group Configuration.
2.  Confirm that Active and Locale are included in the assigned Employee Form.
3.  Check whether these fields are visible through User Administration.
4.  Verify whether the issue affects all Employees or only a specific Employee Group.

If the configuration is correct but the fields are still missing, please raise a SAP Concur Support case to confirm

the expected behavior for your edition and Employee Profile Interface.

Thanks & Regards

—

Samantha Prathikantam

SF_EC & ECP / SAP Concur Consultant