Austria personal car mileage

[Rahul4]

Hello Team,

As per Austria guidelines, the official mileage allowance can be paid tax free for a maximum of 30,000 km per calendar year. However it will be taxable beyond 30,000 Km.  We are using legacy car configuration in our concur. Could you please guide how this requirement can be fulfilled .

Kind regards,

Rahul

[samasuraj]

Hi  @Rahul4 

Topic: Austria personal car mileage

Please see the below. Hope this helps. 
——-    

With SAP Concur’s legacy car configuration, you should check whether the annual 30,000 km limit can be tracked automatically.

You may need to manage this through a combination of SAP Concur & Payroll.

Concur can calculate mileage reimbursements, while annual mileage totals are monitored through Reporting.

Once an employee exceeds 30,000 km in a calendar year, any excess reimbursement should be flagged as

taxable amount via Payroll.

Check:

• Annual mileage tracking: Accumulate eligible business kilometers per employee from January 1 through December 31.
• Up to 30,000 km: Apply the eligible tax-free mileage treatment.
• Above 30,000 km: Identify excess mileage for taxable payroll treatment, where reimbursement continues.
• Legacy Car Configuration: Check whether your existing Concur mileage configuration supports annual cumulative thresholds and different reimbursement or tax treatments.
• Payroll integration: Transfer taxable mileage reimbursement amounts to payroll for appropriate tax processing.

The Austrian Official Guidance confirms the €0.50/km Passenger-Car Rate and Annual 30,000 km Tax-Free limit.

Thanks & Regards

—

Samantha Prathikantam

SF_EC & ECP / SAP Concur Consultant