Audit Rule - Payment type validation

[xrorod]

Hi, 

We have employees with more than one p-card assigned to them (different payment types/banks). Is it possible to create an audit rule to prevent submission if the report includes expenses from both cards? Like we have bank 1 and bank 2, but we don't them to mix. How the condition should be set up? 

Thanks. 

Regards

[KevinD]

@xrorod How I've seen this done is by creating a new policy for the second p-card. You will need to make the Policy field visible, editable, and required on the Report Header. This forces the employee to choose a policy. Then you create an audit rule with conditions that say Report Policy Equals (Policy Name) AND Expense Payment Type Not Equal to (Payment Type that is disallowed). This will block employees from submitting a report with the two different payment types. You will need to create a second audit rule that accounts for the other disallowed combination. Report Policy Equals (Second policy name) AND Payment Type Not Equal to (Other Payment Type). 

You might be able to combine all these conditions into one Audit Rule by putting the first two Conditions in Parentheses and then us the OR operator to enter the second set of conditions, also in parentheses. 

Let me know if this makes sense. 

[xrorod]

Hi KevinD,  I think i've seen this response on a related thread. Creating a new policy is not possible for us. 
Thanks anyway. Kind regards

[KevinD]

@xrorod why is creating a new policy not possible? 

[KevinD]

@xrorod me again...looks like an audit rule can be created as long as the p-cards are using two different payment types. The rule fires on Report Submit only, so this will be after they have done all the expenses and therefore might have some significant cleaning up to do. Anyway, it is an option. The screenshot is an example and not your actual payment types. 

[samasuraj]

Hi @xrorod 

Topic: Audit Rule - Payment type validation

Please check the below. Hope this helps. (The below is in line with KevinD's response).

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Yes, the requirement can be enforced through an Expense Audit Rule, depending on the available fields and condition operators.

Check the Configuration:

1. Navigate to Administration → Expense → Audit Rules.
2. Create a Report-Level Audit Rule evaluated during submission.
3. Define the Condition to detect whether the same report contains expenses associated with both Bank-1 and Bank- 2.
4. Configure a Blocking Exception to prevent submission.
5. Test with expenses from each bank separately and both banks together

You need Cross-Entry -  Report-Level validation.

Standard Audit-Rule capabilities may not support this comparison directly.

First verify whether your Concur configuration supports comparing Payment Types across multiple expense entries.

If not, a different control or SAP Concur-supported Customization will be required.

Thanks & Regards

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Samantha Prathikantam

SF_EC & ECP / SAP Concur Consultant