Hello all, perhaps one of you can help me.

My company recently mapped their QB account to Concur. We would like to control which departments are associated with which expense types on an expense form.

For example, when an Employee fills out an expense report, lets say they choose "Entertainment-Client" as the expense type, in the "Department" field of the report is a drop-down menu where you can choose which department to charge this expense to. 

Our comapny policy states that the only valid Department for the "Entertainment-Client" expense type should be Sales and Marketing. However, in expense forms generated by Concur all of our Departments are available to be selected from this drop-down. Is there a way to make it so that when an employee selects an expense type, the only available departments available are the ones we associate the expense types with?

A big problem we've encountered with this seems to be the fact that our employees are not bound to a specific department, therefore anybody can create an expense form for any expense. The solutions that have been suggested to us do not seem to take this into account. 

Any advice or suggestions would be greatly appreciated. 

Thanks