Official documentation for the “BAR Accounting Name” field behavior (GDS profile control via ^ / * /

[CONVIE]

Dear Community,

As part of our travel configuration, we are using the “BAR Accounting Name” field to control profile behavior in the GDS (Amadeus).

In our testing and experience, the following behaviors appear to be supported (but undocumented):

• Prefixing with ^ merges the company profile with the user profile

• Prefixing with * appears to move or create the user-level profile only

• Adding multiple values separated by a comma (e.g. ^VIECO315Y-ORG,VIECO315Y-ORG) appears to have undefined behavior, and does not produce consistent results

We could not find any official SAP Concur documentation that describes the correct usage or expected results when using these options.

• Is there official technical documentation or a best practice guide for the “BAR Accounting Name” field, including:

  • The behavior of ^, *, and comma-separated values

  • Expected results when combining or merging profiles

  • Behavior differences between guest bookings and registered users

• What is the recommended method to dynamically control whether a company profile is moved to the GDS for:

  • Guest bookings (no user profile in Concur)

  • Employee bookings (registered Concur users with GDS profile)

• Are there alternative approaches (e.g. via API, rules engine, or finishing templates) to dynamically assign the BAR/STAR/Worldfile per booking context?

  We have observed that using ^VIECO315Y-[ORG_UNIT_NAME] results in correct company profile transmission for registered employees, but not for guest travelers.
  Conversely, using VIECO315Y-[ORG_UNIT_NAME] works for guest profiles, but breaks GDS profile transfers for registered users.

  We are looking for a scalable, documented solution that works reliably for both cases.

  Thank you for your support!

Kathi and Veronika

[KevinD]

@CONVIE did you try contact Concur Support about this?

[CONVIE]

Dear Kevin,
Yes, a case has been opened, but unfortunately we haven’t received a response yet, and the matter is quite urgent. 🙂

[KevinD · Accepted solution]

@CONVIE what is the case number?

I'd like to help, but all I can do is look at the case notes to see if there are any you might not have seen, for some reason. I'm afraid I'm not familiar with the BAR Accounting Name. 

[CONVIE]

Dear Kevin, sorry for my late reply. The Case number is: 26076941

We are waiting for an answer from Concur since 3 weeks 😞

Best regards,

Katherina