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middlehurstk
Occasional Member - Level 1

Number of Pasengers

Does anyone else have issues with employees entering Number of Passengers as 1 when it is only them as the driver in the vehicle?  I had one manager spot it, and they thought it was obvious that Number of Passengers didn't include the driver, but I would like to do something to make it more obvious, as a few more people seem to have done it. 

However, I can't change the field to add a Tooltip to say 'this excludes you as the driver' or just change the name on the field to 'Additional Passengers', as it is a system field and not configurable.

Interested in what other companies do to stop this field being used incorrectly.

Thanks

1 Solution
Solution
MelanieT
SAP Concur Employee
SAP Concur Employee

@middlehurstk Hi!  One thing I thought of if you could do a warning exception for that expense type and then you can put the info in the exception.  Rule would look like:

 

Entry > Expense Type > In > Personal Car Mileage (or whatever expense type it is)

 

Remember to tag me if you respond or feel free to mark this post as Solved if you don't have further questions or comments. To tag me on your response, you click the Reply button, first thing to type is @. This should bring up the username of the person you are replying to.


Thank you,
Melanie Taufen
SAP Concur Community Moderator
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View solution in original post

2 REPLIES 2
Solution
MelanieT
SAP Concur Employee
SAP Concur Employee

@middlehurstk Hi!  One thing I thought of if you could do a warning exception for that expense type and then you can put the info in the exception.  Rule would look like:

 

Entry > Expense Type > In > Personal Car Mileage (or whatever expense type it is)

 

Remember to tag me if you respond or feel free to mark this post as Solved if you don't have further questions or comments. To tag me on your response, you click the Reply button, first thing to type is @. This should bring up the username of the person you are replying to.


Thank you,
Melanie Taufen
SAP Concur Community Moderator
Did this response answer your question? Be sure to select “Accept as Solution” so your fellow community members can be helped by it as well.
middlehurstk
Occasional Member - Level 1

@MelanieT Thanks, I have added an audit rule now, let's see if it changes behaviours!  However, we have quite a few warning rules, so I am not sure they always get read!

Thanks

Karina