@Tammy2304 so depending on how your company card program was set up in SAP Concur things are handled a little different. If your company card is what we call Company Billed/Company Paid, then the company pays the entire bill regardless of employees submitting their expenses through SAP Concur. I believe companies do it this way mainly to avoid possible late fees on the company cards and to avoid mismatches in what they paid out to the bank and what employees submitted. The other option for company cards is called Individual Billed/Company Paid. In this set up, employee must submit their company card expenses. This then tells the company how much to send to the bank to cover the balances on all the assigned company cards. This requires Accounting or Finance to create a report to show what was paid out that month and how much the total of all company card transactions were that uploaded into SAP Concur that month. Then they look at the difference in these two numbers to see what the outstanding company card liability is.
I need to put a disclaimer here that my background isn't in accounting, but I do know how the system works. So as far as reconciling month-end liabilities, everyone probably has their own method. Have your colleagues discussed this with you at all or as the new person, were you put in charge of reconciling in SAP Concur?
Thank you,
Kevin
SAP Concur Community Manager
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