Car Configuration 2 reimbursement rates

[mab]

We have set up different groups for different car configuration rates. Is it possible to go to one group and have different rates. We have employees with car allowance with a lower rate than the IRS allows. Everybody else gets the rate allowed by IRS.

[KevinD · Accepted solution]

@mab Hello there. I'm hoping you can clarify things a bit. You have a group of employees that should be using the IRS rate for car mileage reimbursement. Now, when you say, "we have employees with car allowance with a lower rate..." are these employees using different rates or is this group all using the same rate? 

I'm asking because if you have different groups set up for different car configuration rates, then all those using the IRS rate should be assigned to the Group that uses this rate. Alternatively, you can have one car configuration apply to multiple groups. This would allow you to assign the same rate to several different groups. However, you cannot have multiple rates that apply to one Group. The only way this can happen is to set the car configuration to be Variable Rate, but this goes off of mileage driven, not the Group or the employee. 

Let me know if this makes sense or if you have any questions.

[KevinD · Accepted solution]

@mab Hello there. I'm hoping you can clarify things a bit. You have a group of employees that should be using the IRS rate for car mileage reimbursement. Now, when you say, "we have employees with car allowance with a lower rate..." are these employees using different rates or is this group all using the same rate? 

I'm asking because if you have different groups set up for different car configuration rates, then all those using the IRS rate should be assigned to the Group that uses this rate. Alternatively, you can have one car configuration apply to multiple groups. This would allow you to assign the same rate to several different groups. However, you cannot have multiple rates that apply to one Group. The only way this can happen is to set the car configuration to be Variable Rate, but this goes off of mileage driven, not the Group or the employee. 

Let me know if this makes sense or if you have any questions.

[mab · Accepted solution]

HI Kevin, 

That is what it looked like to me when reviewing the configuration workbook, and car configuration.  Thanks for confirming. 

There's a group trying to set up automated feed of employee data and were using location.  That won't help since all of our groups are in US and we have 3 groups we use and 2  policies. 

[Nancyagfa]

n set up 2 different car configurations and the employee would be responsible for selecting the correct one.  One could be Allowance car mileage and the other the Personal car reimbursement, for example.  These would be set with different rates.   When we had allowance drivers, there were different rates for each driver based on their location and once they registered their car into their car config profile, it would assign the rate.  I was responsible for maintaining the rates on the config page for each driver, or removing them when they moved to a company car.  You could have them log their car name as Allowance, and then have that rate set up.