Business Meals with Attendees

[smv]

THEY WERE 45 PEOPLE IN THE GROUP, DO I HAVE TO ALLOCATE ALL NAMES ON THE GROUP.  BESIDE EVERY TIME I USE THE GROUP MEAL WITH 10+ ALWAYS, ALWAYS I GET THE SAME MESSAGE  " I CAN NOT USE THIS IF GROUP IS LESS THAN 10 EVETHOUGH I CLICKED ON 10+"  JUST NEED TO KNOW IF I HAVE TO PUT DOWN ALL OF THE 45 MANES.

SILVANA

[smv]

PAID WITH MY USC TRAVEL CARD

[AshleyB]

Hi @smv

That does sound frustrating and would take a lot of time. There might be a better way. Have you asked your company's admin how they want you to handle this? As you can see from this discussion every company handles these things differently and you need to work with your company's policy. 

[EWinters]

For business meals, we are required to list every person who attended whether they are an employee or not.  This is a Government mandate. In addition, we have to breakdown what is food and what is alcohol, if served.  

I use the Attendee Template which you have available in the tool.  Thank you for this!  It's a lifesaver.  I am processing a report right now with 93 attendees.  I was able to extract the first and last names out of Excel and paste it right into your Attendee template.  It pulls over to Concur perfectly.

[TriciaNeal]

We found the easiest way to add employees for a group or department is to have the attendees sign in as they enter.  That way you have the employee list you can upload without having to type it, etc.

[mfelicetti]

Hi @MGordon thank you for your information. But I'm not very clear why the other fields in the employee as an attendee is missing, for example in our system the company and attendee title are blank. Do you know can fix this problem?

Thank you

[KevinD]

@mfelicetti Those fields are blank because they are for non-employees. The Company field wouldn't be populated because the employee is part of your company. These two fields are used to distinguish and provide additional information for people (business guests) outside your organization. The attendee type will show as Employee on the expense report, to set these apart from people outside your organization.

Kevin

[mmagtiba]

How do you upload list of employees.

Thanks.