Amounts

[DarrenB1]

What does it mean when the amounts show up in parentheses? I have been trying to figure it out and balance the totals but whatever I do gives alarms. Thanks,

[KevinD]

@DarrenB1 usually amounts in parentheses are credits or refunds (indicating a negative amount). I've also seen it denote a payment made to an account.

[DarrenB1]

Thank you for your response. How do i reconcile it? 

[DarrenB1]

@KevinD How i reconcile it so it can be submitted?

[KevinD]

@DarrenB1 I'm looking at your open expense report. I do see a negative amount transaction, but I don't see any alerts on the report, so I'm not sure if you are still having an issue or figured it out.

I also see that you previously submitted a negative amount expense on your June 2023 report. Going forward, treat credits/refunds as any other credit card charge. Just make sure there are enough other transactions on the report to have a total greater than zero.

[DarrenB1]

@KevinD I am not sure how a negative number was submitted as I get them to a balance of zero before i save the expense to submit. That is why I cannot figure out this parenthesis number. 

[KevinD]

@DarrenB1 that's exactly what you should do. Add both the incorrect charge and the refund/credit to the same report to zero each other out.

The key is to must make sure any report you submit has a total above zero. 🙂