Hotel Itemization in NextGen -- small group and events travel
Under the new UI -- What implications will our Concur users have (specifically Travel Arrangers and Planners) when itemizing small group and events hotel expenses paid on their corporate cards? Our company does not have a ghost card or centralized pcard (nor do we want one). I'd like to track the true number of hotel nights vs. the work around we've utilized is entering the total hotel room/tax spend in the room rate field (and entering nights as 1). Then itemizing other incidentals -- meeting expenses, parking, etc.
Appreciate guidance, tips, best practices. Thank you.
Cindy White Kauffman Foundation Corp Card Admin, Travel & Expense
Re: Hotel Itemization in NextGen -- small group and events travel
Our meeting planners are in a different group so we have set up specific event expense types for them. It still doesn't itemize to the room level, but we added fields to manually track number of attendees and rooms.