Submit expense for one of my employees

[alexismap]

I sent to a training one of my employees, the employee doesn't have a company credit card, the employee paid with his own money the rental car and food, now I need to submit the expense to reimburse his money.  What should I do?

[KevinD]

@alexismap This is what I would highly recommend and what I believe is the best answer. 

You should have your company's SAP Concur Site Administrator set up a Concur profile for this person and then have them submit their own expenses. This is the safest and most compliant way to make sure there are no appearances of impropriety. 

Now, since this employee might not be someone who will be incurring business expenses again for a long time, you could reach out to your Finance/Accounting team to ask them if there is some sort of process for getting this person reimbursed. Your company may have something in place for these one-off type situations.