Repay the company a business expense that was already reimbursed

[HJ25]

Good morning.  Hoping for guidance, please.

Last month, my manager used his personal cc to pay for a business expense, and the company has already reimbursed him. 

Since then, he returned the product he purchased, and the charge was refunded back to his personal cc.   How do we repay the company the money that they already reimbursed him for?  

Thanks for any help you can provide!

[samasuraj]

Hi @HJ25 

Topic: Repay the company a business expense that was already reimbursed

Please check the below. Hope this helps.

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Since the employee received a refund to their Personal Credit Card after being reimbursed:

1. Contact the Expense/Finance Administrator.
2. Arrange repayment through an approved method, such as Bank Transfer or Payroll Deduction.
3. Finance should record the repayment and reconcile it against the Original Expense.
4. If supported by Company Policy and configuration, a negative Expense Adjustment can be made.

Process the repayment through Finance/AP and retain the refund and repayment documentation for Audit purposes.

Thanks & Regards

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Samantha Prathikantam

SF_EC & ECP / SAP Concur Consultant

[HJ25]

Hi @samasuraj

Wonderful, thank you so much for the assistance!

Thanks