Mileage Breakdown for HMRC Requirements

[fryansisk]

Hi all,

We have UK employees who have been asked by HMRC to provide a breakdown of mileage between each leg of their journeys when they are claiming tax back. I wanted to check how your teams are managing this requirement.

Is there a way in Concur to reflect this breakdown, especially when using the "Make Round Trip" option? For example, if someone drives from London to Manchester and selects "Make Round Trip," Concur only shows the total mileage for the round trip. However, HMRC requires a detailed breakdown — i.e., London to Manchester: X miles, Manchester to London: X miles.

Another example: 

A – London

B – Manchester

C – St Albans

D – London

…it’s unclear whether Concur captures the mileage for each segment (A to B, B to C, C to D), or just the overall total. If employees are entering multiple destinations, does Concur record and report each leg accurately?

I hope this makes sense, and I’d appreciate any insights or solutions you’ve implemented to ensure compliance.

[KevinD]

@fryansisk the breakdown of each segment can only be viewed in the Mileage Calculator. Unfortunately, this data is not saved to the database and can not be reported on in mass. Someone would need to look at each expense report that has a mileage expense and view the mileage calculator for each mileage entry to see the breakdown by segment.