We pay our corporate card balance in full each month, regardless of whether employees have submitted their expense reports. We are interested in learning how other organizations recover funds when an employee accidentally uses a corporate card for a personal expense.
Currently, employees reimburse the company by mailing a paper check to a lockbox, where the payment is applied against their SAP employee receivable balance. However, we are finding that more employees no longer have or use paper checks, making this process increasingly difficult.
Are any organizations working with their payroll departments to recover these personal charges through payroll deductions? Alternatively, is anyone using electronic payment methods, such as payment apps or other digital solutions, to allow employees to reimburse the company directly?
We would appreciate hearing how others are handling this process.
