How can I reimburse UK visa costs without a planned travel?

[azaidi]

Hello, 

I have to apply for a UK visa from Germany and currently there is no place to reimburse this costs. Is there any way to get the money back for the visa without creating exact travel request?

The dates of the next work trip are not yet finalized and I need to get the visa now to be prepared to travel. 

[PoojaKumatkar]

Hi @azaidi ,

You can try creating a new expense report without raising a travel request. While creating the report, check whether a Visa- or Passport-related expense category/type is available. Typically, these expense types are listed under Travel-related expenses. If available, you can select the relevant expense type and submit your claim accordingly.

If you are unable to find the relevant expense type, I would recommend contacting your local Concur Administrator for further assistance.

If this answers your query, then please mark solution as accepted.

[azaidi]

HI Pooja, thanks a lot for this. I found the category "material Expense" not exactly shows visa but may be I can use this?

[PoojaKumatkar · Accepted solution]

Hi @azaidi ,

Based on the expense type name, it does not appear to be the correct category for visa fees. I would suggest either contacting your local Concur Administrator or consulting your manager to confirm the appropriate expense category before submitting the claim.

If this answers your query, then please mark solution as accepted!

[azaidi]

Thanks a lot, I will check the local administrator and check.