Help with Concur Expense Types

[CEL22]

Hello! Looking to learn more about available expense types - specifically for company-paid airfare.  We recently made a change to have company-paid airfare/travel agency fees fed into Concur Expense, requiring employees to move these transactions into their expense reports. However, there is confusion about how to describe these expenses and differentiate between transactions paid for by Company Travel Account vs UATP card. Does anyone have terminology used for expense types that has been successful for end users?

Thank you!

[KevinD]

@CEL22 are the Company Travel Account and UATP card both considered to be a Company Paid payment type? Are items paid for by the Company Travel Account and UATP card both feeding into SAP Concur? I'm asking because if each of these methods are company paid, then they should come over with the Company Paid payment type. 

My next question is, if these are both company paid payment types, why the need to differentiate? If they are not both company paid, then users would be able to see one as Company Paid and the other as some other payment type, therefore already differentiated. 

My reply is purely speculation since I am not sure the exact situation of these two payment methods. I'll await your reply. 🙂

[CEL22]

Thanks for your response, Kevin! Yes, both are considered Company Paid Airfare type. They do both feed into Concur, however the look different. The UATP does not go into the same file that accounting uses for other company-paid airfare.  United tickets on the UATP card show the Expense Source as Reservation and Payment Type as Airfare Paid by Company. Other airlines show Expense Source as Corporate Card and Payment Type as Company Paid Airfare. 😞

If there is a solution you can think of for us to make it easier, I would love your input!

Thank you!