Daily Meal Limit Audit Rule (when attendees are added to meal)

[damedal]

Hello-

We currently have a business meal limit of $110/day for employees.  The audit rule is in place to disallow for the submission of amounts that exceed the $110.  However, we have noticed that when employees add attendees to the business meal, the audit rule does not work. 

For example:

Jan 1 - Employee A has meal expense of $50 (no additional attendees) on expense report 123456789

Jan 1 - Employee A has meal expense of $130 (with 1 additional attendee), on expense report 123456789

This equals a total meal amount of $115 for Jan 1 for Employee A on report 123456789.  The audit rule does not flag this report as an excess meal expense. due to the itemization.

Does anyone have insight on how to trigger the audit rule when meals have attendees?

[robbin-g]

We have a custom report to check this monthly but no way to check it before it happens. It also generates false positives on occasion if a charge is not processed until the next day.

[KevinD]

@damedal you could try an audit rule like the one below. The expense type is just an example since I don't know the actual name of the expense type you are referencing. 

If you have test users or a test group, I would highly suggest applying the rule to the test user or test group first to try it out. Let me know if this works or not. 🙂

[damedal]

I think w tried something like this before.  I will create and try it out.