Clarification on Payment Method for Travel Booking

[sravaniks]

I will be booking travel through Wells Fargo, and I currently do not have a personal credit card. I am planning to use my cousin’s credit card to complete the booking.

Could you please confirm if this would be acceptable? Additionally, I would like to understand if using a third-party credit card may cause which is not on my name cause any issues during the expense claim process for flights and hotel bookings.

Thank you for your guidance.

Best regards,
Sravani.

[KevinD]

@sravaniks hello there. I don't think the method of payment being in your cousin's name will affect anything. However, I would highly recommend speaking with your direct manager about this situation. 

I would also inquire of your manager whether your organization issues company credit cards to employees to use for business travel bookings and work related expenses. 

[sravaniks]

Hi Kevin,

Thank you for the quick response. I recently joined the organization and have not yet applied for a corporate travel card.

I discussed this with my manager about the situation, and while she is comfortable with me using my cousin’s credit card to book travel. But she is not sure whether this might cause any issues during the expense claim process. She suggested that I reach out to your team for confirmation.

Thanks

Sravani

[KevinD · Accepted solution]

@sravaniks you shouldn't have any problem submitting. The expenses will be created manually or as what we call out of pocket. So, the system doesn't know actually owns the personal card used for purchases. You will receive the funds, likely through direct deposit or paycheck, then pay back your cousin.