Bulk Download of Expense Report PDFs via API

[Martin2903]

Hello Community,

We are evaluating an automation project for SAP Concur Expense and would like to know whether there is a supported way to download Expense Report PDFs in bulk.

Typical workflow:

• Export a list of Expense Reports (Report Keys / Report IDs).
• Retrieve the PDF version of each report automatically.
• Process the downloaded PDFs for audit and compliance purposes.

Before building a browser automation solution, we would like to understand whether:

1. An API endpoint exists for downloading report PDFs.
2. A standard Concur integration supports bulk PDF export.
3. There is a recommended approach used by other customers.

We may need to process several hundred reports daily, so scalability is important.

Any feedback or experience would be very helpful.

Thank you.

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[KevinD]

@Martin2903 I've asked my, as I call him, API Guy to look at your post. I'm sure he'll be able to provide some guidance.

[TChapman]

All of SAP Concur's APIs are found at https://developer.concur.com/api-reference  There is no ability to download an expense report as a PDF however there is the ability to download expense report data via APIs and well as the images for those reports.  You can then store the data and/or create a PDF of your liking from that information.  

In general, I would use Expense v4 and Identity v4 to fetch expense reports and Spend Doc v4 for the images.  If you needed to search to derive the expense report ids, then I would use Expense v3 for searching.  It currently has the best search capabilities until Expense v4 gets parity.