Back dated travel claim with accommodation, mileage and meal allowance

[P2013123636]

I forgot to get prior approval through submitting travel request before i actually travelled. Now want to claim the travel expenses (accommodation, mileage and meal allowance) as back dated expense claim. What is the proper way to initial the claim.

1. I started with a back dated request, but i can't find any option for meal claim.
2. also looks like i might have to submitted two separate claim requests for accommodation and mileage? Is it the right way?

[Meena_K · Accepted solution]

Hi,

If you forgot to submit a Travel Request before your trip, you may need to check with your company’s SAP Concur administrator regarding the process for submitting a backdated Travel Request.

1. Meal Allowance - Meal expenses need to be claimed through an Expense Report. Select Create Expense Report and search for the relevant meal allowance expense type.
2. Accommodation and Mileage - You generally do not need to submit separate claims for accommodation and mileage. Both expenses can typically be included in the same Expense Report, provided they are configured and permitted under your company’s travel and expense policy.

Please contact your local SAP Concur administrator to confirm the correct process and ensure that the expenses are submitted in compliance with your company’s policy.

If this answers your query, then please mark solution as accepted.

Regards,

Meena

[P2013123636]

Meena thanks so much for the immediate response.

It really helped. 

My experience.... It varies from company to company.

I had to submit first a back dated claim expense request.

Later I created the expense report, and it automatically asked me tick the option whether if I want to request daily meals as well. I did, and later system automatically added daily meals allowance according to the dates of travel.

Thanks again to concur community.

[KevinD]

@P2013123636 what @Meena_K posted is good information. Usually on a Travel Request, companies want to see the Air, Car and Hotel estimates. It might be that your company didn't make the Meals expense type available for selection on a Travel Request, which is not uncommon.