SAP Concur's Meeting Planning Agent (Phase 2) delivers structured location recommendations, flight and hotel cost estimates, and event/market awareness — helping planners find optimal meeting locations faster, easier, and more reliably.
Overview
SAP Concur is excited to announce the next installment of enhancements to the AI-enhanced Meeting Planning Agent in the new Concur Travel experience. Built to streamline meeting logistics, the Meeting Planning Agent helps planners identify optimal locations based on attendee geography, estimate travel and lodging costs, and proactively surface external factors that may influence availability and pricing. The goal is to make meeting planning faster, easier, and more reliable for all organizers and attendees.
What is changing?
The Meeting Planning Agent builds on the previous version and delivers a more structured, automated, and intelligent planning experience — without altering the familiar planning workflow. Planners still define attendees and preferences; the Agent now interprets a broader set of planning inputs and enriches location recommendations with real-world context.
Structured output and guidance
- Location recommendations are presented in a more consistent, comparative format (e.g., by region, travel time distribution, and cost range).
- Cost estimates for flights and hotels are summarized per proposed location.
Event and market awareness
- Flags major events in suggested locations that may impact pricing and availability, helping planners avoid hotspots and peak periods.
End-user experience
- Available to both end-users and administrators.
- Define attendees and planning parameters (dates, attendee base location, preferred regions).
- Review ranked location recommendations showing attendee geography fit, indicative flight and hotel cost ranges, and notable events that could drive higher prices or limited availability.
Feature activation
- Automatically available for Joule Premium customers — no action required to enable it.
Why is this change occurring?
Meeting planning is inherently complex — coordinating attendee locations, travel logistics, cost constraints, and scheduling across distributed teams is time-consuming and prone to gaps. These Phase 2 enhancements reduce manual research effort, surface relevant real-world context earlier in the planning process, and help planners make better-informed decisions faster. By delivering structured recommendations and proactive event awareness, SAP Concur empowers organizers to plan smarter meetings while managing costs and avoiding avoidable disruptions.
Timelines
- General Availability: September 8, 2026
Where can I find more information?
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