Verbiage for Personal Expenses on Corp. Card

[mhong]

We currently have a warning message when someone marks a corp. card txn as personal:

Warning: You have checked the 'Personal Expense' box. You will not get reimbursed for this claim

As this message comes off too vague, it's led to confusion to the point where their accounts become delinquent due to the cardholder not directly paying the corp. card for their personal charges.  

I'm proposing this verbiage as I want the message to be clear and concise.  Any feedback is appreciated.

PS - I've intentionally put "(company)" in place of our employer to avoid any sensitive data exposure in this forum.  

Warning: Personal expenses on corporate cards do not get paid by (company).  (company) also does not deduct personal expenses from payroll.  Please log into your corporate card account and make a payment.

[KevinD]

@mhong I think what you have is pretty good. However, there will always be some that don't read the message or fully get what it is saying. Now, since you asked for feedback, I will tell you what I would have my Alert message say. 

Warning: You have marked this company card transaction as personal and therefore must pay the card issuer directly for this amount. Failure to do so will incur late fees and ultimately could lead to the suspension of your company card account. 

Now, the "suspension" part I threw in just in case your company has that policy or would consider that policy. You could also replace "card issuer" with the name of the type of card (VISA, MasterCard, AMEX, etc.). 

Anyway, that is what I would write if I were doing this. 🙂