Travel Requests-Non-Reimbursable

[ajohnson1]

Hello,

I have a question about Travel Requests(TRs) for non-reimbursable or insurance only trips vs. trips that will have a reimbursable expense to the travel on organizational funds. Does Concur have a way, or a form, to submit TRs that are just for insurance coverage only that is a separate process from the TRs you create to encumber funds for reimbursable trips?  This is travel related to public university use.

[leedau]

@ajohnson1  Thanks for posting in the SAP Concur Community. I have a clarifying question on your business requirements? Do you ever need to reimburse or pay for information that would be added to the Request through SAP Concur? What I am understanding from the information your provided is that you want users to submit a request with their Travel Itinerary details for data capture. Is that correct?

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[ajohnson1]

@leedauYou are correct, our university requires all traveling employees on university business to submit a TR, even if they are not being reimbursed. We call the ones not being reimbursed and just being entered for data collection for insurance purposes as $0 TRs. I was wondering though it there was a separate process for those types on TRs in Concur because even with $0 we have to go out an manually close those TRs after the travel was complete. So I guess I was wondering if there was a process within Concur where you could capture the non-reimbursable trip data without creating an open TR?

[leedau]

@ajohnson1 Thanks for the follow up. So, my understanding is that you have users that book travel through an alternative method, they they enter them into a Travel Request for your reporting/tracking purposes. Have you looked at or considered TripLink? This is to capture travel bookings/segments that are booked directly with suppliers.