Approved Travel Appearing on Approver's Calendar

[RIsaacson]

All of our travel used to be approved via email, and then employees made their travel arrangements in Concur. Now that our process changed, and approvals run through the Concur program, the travel for every single traveler my boss approves ends up on his calendar. His calendar is now muddied with piles of car rentals, flights and hotels that are not his reservations. We are being told by Concur that we need to delete these manually. Is that accurate? It seems that there should be a setting to change so that all company travel for others does not end up on the approver's calendar. Has anyone experienced this?

[KevinD]

@RIsaacson this is an Outlook setting, not an SAP Concur setting. Here are instructions for turning it off. Keep in mind if your boss turns this off, then their travel reservations will not show on their calendar.

Users will need to follow the steps below to modify their calendar options:

1. Log onto the web version of Outlook 365
2. Go to Settings (gear icon)
3. Go to Calendar > Events from email

Two options will appear:
Don’t add events to my calendar from email
Automatically add events to my calendar from email

Here is where they can turn these off.

Tip: To find your Outlook on the web address, choose File. On the Info tab under Account Settings, the address is shown under Access this account on the web.

Note: If the instructions don't match what you see, you might be using an older version of Outlook on the web. Try the Instructions for classic Outlook on the web

[vccrews1003]

Concur sends the invites. There should be a way to stop Concur from sending the invites for approved travel only. My executives want to receive the calendar notifications for their own travel.  They don't want to receive calendar notification for the travel they have approved.  If you turn it off via Outlook, you turn off your own notifications too.  Thank you for your attention to this issue.

[Doriden]

No one seems to know the answer to this question--Why is this an All or nothing preference? If you turn it off via Outlook, you turn off your own notifications too.   Is there a a setting to change so that all company travel for others does not end up on the approver's calendar. Has anyone experienced this?  My executives want to receive the calendar notifications for their own travel.  They don't want to receive calendar notification for the travel they have approved.