Hello Concur Community,
I would be interested to learn how other organizations handle major trade shows, conferences, and local events within their travel booking process.
One challenge we occasionally face is that travelers book hotels during periods when large events are taking place at their destination. As a result, hotel rates can be significantly higher than expected. If travelers were aware of these events earlier, they might be able to adjust their travel dates and avoid unnecessary costs.
I know that SAP Concur provides various messaging and custom text capabilities, but I am curious whether anyone has implemented a more structured approach.
Some questions for the community:
- Have you received similar requests from your travelers or travel managers?
- How do you currently inform travelers about major events that may impact hotel availability and rates?
- Do you maintain an event calendar or trade show database outside of Concur?
- Have you integrated external event data into your booking process?
- Has anyone implemented automated alerts, notifications, or other creative solutions within Concur Travel?
- Is this a known enhancement request or roadmap topic within SAP Concur?
Our goal would be to provide travelers with proactive, automated information during the booking process, helping them make better decisions and potentially avoid peak-rate periods caused by major fairs, exhibitions, conferences, or other large-scale events.
I would appreciate hearing about your experiences, best practices, and any solutions you have implemented.
Thank you in advance for your insights!
Best regards,
Tobias Wohlgemuth
