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Occasional Member - Level 2

Purchase orders going over balances


there seems to be no technical restriction on the number of goods/services which can be receipted onto a purchase order. The system will not show a total of the goods already delivered/receipted, so you have to add them up manually and check if the total is not overbalanced. This may lead to potential uncontrolled spending. Is there a way to resolve the issue?

Thank you very much for your help!

SAP Concur Employee
SAP Concur Employee

Hi Vlad - 


Although we currently do not restrict number of Receipts on the PO lines, we do have PO Match rules that could prevent from overspending. Even if there are "open" Goods Receipts, the system won't allow the invoice to be processed if the life-to-date total invoiced exceeds the PO line/overall total.

If you'd like to customize and/or update your PO Match rules, please log a ticket with Support to ensure you have the appropriate rules in place to meet your company's controls.




SAP Concur Employee
SAP Concur Employee

Did you submit a case?  You should be able to see the PO balance.  You may be missing some rule codes and need to add some additional fields to be added to the AP form to see the PO balance.