GL Posting date for rent expense

[tlisnich]

Hello - Right now, Concur will post invoices to our GL using the date the invoice is fully approved.  Does anyone know how we can have invoices that are approved today (July 29th), post on August 1st instead? These are rent payments we need to make on August 1st so we need to start the process at least 3 days prior to have them paid on time.

[KevinD]

@tlisnich I posted your question internally to see if I can get an answer.

[smahurin]

Did you get any information on the posting date?

[PoojaKumatkar]

Hi @tlisnich , @smahurin ,

You can consider either standard "Posting Date" field or use custom field to capture "posting date".

Note - If you want to use standard field, then please check whether that field is getting extracted in SAE or not. If field is not getting extracted, then you need to go with custom field. 

You can add this field on Invoice header form and make this field required for users and modifiable for Invoice processor/finance team so that they can update the date if in case needed before approving an invoice. 

Also, while posting invoices into SAP/ERP, you can do the field mapping and consider the "posting date" sent from Concur to do the postings.  

Note - Regarding future date, not sure whether future dates can be considered for posting in ERP system. That you need to check internally and take decision.  Also, note that, since posting date field is considered on invoice header, it will be applicable for an entire invoice which may have other expense types too. 

If this answers your query, then please mark solution as accepted.