One invoice for Multiple POs with different owners

[anthonyb_KT13]

We are a distributor managing several brands.

Each brand has its own team and budget.

So each brand team raise POs for marketing spend and activities with our Retailers.

The retailers often raise a single PO for us as a company, and wont raise by PO.

The issue we have is that if enable PO matching at line level on an invoice, the process of approving the invoice

does not work, as the individual assigned the invoice is not neccessarily the owner of all POs so cannot approve.

We have been informed Concur Invoice only handles multiple POs against an invoice on the basis all POs are owned by same individual.

Our case is surely not that rare.

What is the best practice to handle this case ?

[PoojaKumatkar]

Hi @anthonyb_KT13 ,

Could you please provide an example of a multiple line-item PO based on the above explanation?

• One example showing the current behavior
• One example showing the expected/desired behavior

I need example in below format:

Invoice 1: (invoice owner name)
Line 1 - PO 1 (PO1 owner name)
Line 2 - PO 2 (PO2 owner name)
Line 3 - PO 3 (PO3 owner name)

Expected workflow steps?

I can try doing some trial-and-error and see if any workarounds are possible—there’s no harm in experimenting.

[samasuraj]

Hi  @anthonyb_KT13 

Topic: One invoice for Multiple POs with different owners

Please check the below. Hope this helps.

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This is a genuine SAP Concur Invoice workflow limitation.

The key distinction is that matching one invoice against multiple POs is supported, but automatically obtaining 

separate approvals from every PO owner is a different requirement.

SAP Concur Professional Edition documentation confirms support for multiple PO numbers at invoice line-item level.

However, standard invoice routing is based on the selected Invoice Owner and configured workflow, rather than

automatically treating each PO owner as a separate approver.

This is a valid business scenario, particularly for organizations managing multiple brands, departments, or cost centers.

SAP Concur Invoice Professional Edition supports matching a single invoice against multiple purchase orders using the Enable Line Level PO functionality.

However, PO matching and invoice approval routing are separate processes.

The standard workflow does not necessarily support automatically routing individual invoice lines to

different PO owners for approval.

Retain one supplier invoice, preserve the PO-level matching and cost allocation, and implement a controlled approval process involving the relevant brand owners.

Thanks & Regards

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Samantha Prathikantam

SF_EC & ECP / SAP Concur Consultant