Solved: Using Sponsored Guest and Expense Pay - Page 2

shellshearer · ‎Jul 26, 2018

Hello! We're getting ready to implement Expense Pay and Sponsored Guests and would like to speak to other Universities that are using both. Can anyone share their experiences with this and what they found to be the best setup? What does the sponsored guest see and how do they add their banking? How does the payment show on your GL? Any information is appreciated. Thank you!

nicksanghvi · ‎Sep 10, 2018

Hello,

This is Nick Sanghvi at Simons Foundation. We have implemented the sponsored guest functionality since May of 2017 and would be happy to share the process we follow to pay our guests. We do have Concur pay, but we don't use travel module for the guests. I presented our solution at the Seattle conference back in March and it was well received.

If you both are interested, I would be happy to share our process flows, process, excel templates and reporting we use for analysis. It would require at least an hour or may be 90 min on the Webex.

FYI - it comes with the maintenance but centralizes all the pain points. it is working very well for us today, but we will be moving to web based solution vs. using Excel templates in the future. Any ideas would be welcomed here.

Thanks

Nick Sanghvi

Nick

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