US Expenses on a Canadian credit card

[cnewto37]

I am a Canadian Resident who travelled to the US charging all expenses to my personal credit card. The receipts all include the US$ however my credit card shows the exchange rate cost which is higher. 

Do I submit my credit card statement with the US expenses only or do I also have to submit the receipts?

Company credit card didn't arrive on time. What a pain 😞

[Munari_alEXPert · Accepted solution]

dear @cnewto37 

it should be written on your Company's travel policy, however I do not have access to it and I could just suggest what, for me, would be the best procedure. 

As most likely all personal (cash expenses) requires individual receipt uploaded on the system, you would need to include all the individual receipt and you might have the option to add an additional expense related to e.g. Bank charges, or Exchange rate fees or Others or Miscellaneous, where I would add the difference you effectively got totally charged on exchange rate compare to the one provided from concur, including your credit card statement as proof (hiding your card number and unrelated expenses that were not included on the expense report).

[cnewto37 · Accepted solution]

Great thank you will try this!

[KevinD · Accepted solution]

@cnewto37 I would submit with the receipts you received even though they are in USD. When you are filling out your expenses, you will have a City field. Enter the U.S. city as this will activate an exchange rate field. You will see the USD amount and then a field to show what that is in CAD. Enter the amount in USD and see what is calculated. It might not be the same as the exchange rate used by your bank, but you can edit either of these amount fields as needed to show what you were charged. Or, if you know the exchange rate your bank used for each transaction, you can enter that into the exchange rate field.

[Munari_alEXPert · Accepted solution]

dear @cnewto37 

it should be written on your Company's travel policy, however I do not have access to it and I could just suggest what, for me, would be the best procedure. 

As most likely all personal (cash expenses) requires individual receipt uploaded on the system, you would need to include all the individual receipt and you might have the option to add an additional expense related to e.g. Bank charges, or Exchange rate fees or Others or Miscellaneous, where I would add the difference you effectively got totally charged on exchange rate compare to the one provided from concur, including your credit card statement as proof (hiding your card number and unrelated expenses that were not included on the expense report).

[cnewto37 · Accepted solution]

Great thank you will try this!

[KevinD · Accepted solution]

@cnewto37 I would submit with the receipts you received even though they are in USD. When you are filling out your expenses, you will have a City field. Enter the U.S. city as this will activate an exchange rate field. You will see the USD amount and then a field to show what that is in CAD. Enter the amount in USD and see what is calculated. It might not be the same as the exchange rate used by your bank, but you can edit either of these amount fields as needed to show what you were charged. Or, if you know the exchange rate your bank used for each transaction, you can enter that into the exchange rate field.

[cnewto37 · Accepted solution]

Thanks Kevin will give all of this a try.