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Guillaume31
New Member - Level 1

Summarization of line items (in Concur or in SAP backend)

Hello,

 

I've got a question about accounting data in SAP, and more particularly about line items.

 

Example :

 

Expenses of an employee in Concur - Amount : 200€ - Tax : 20% with VAT Code V1 - Cost center A - Internal Order B

 

Expenses details :

 

Travel expenses - 100€ - FI Account : Account 1 - Tax : 20% with VAT Code V1 - Cost center A - Internal Order B

Food expenses - 50€ - FI Account : Account 2 - Tax : 20% with VAT Code V1 - Cost center A - Internal Order B

Food expenses - 50€ - FI Account : Account 2 - Tax : 20% with VAT Code V1 - Cost center A - Internal Order B

 

Once exporting to SAP is done, we get this FI document in the backend : 

 

Line item 10 - Vendor - Total expenses - 200€ - FI Account : Auxiliary account - Tax : 20% with VAT Code V1 - Cost center B - Internal Order B 

Line item 20 - Travel expenses - 83,33€ - FI Account : Account 1 - Tax : 20% with VAT Code V1 - Cost center A - Internal Order B 

Line item 30 - Travel expenses - 17,77€ - FI Account : VAT account - VAT Code V1 - Cost center B - Internal Order B

Line item 40 - Food expenses - 41,67€ - FI Account : Account 2 - Tax : 20% with VAT Code V1 - Cost center A - Internal Order B

Line item 50 - Food expenses - 8,33€ - FI Account : VAT account - VAT Code V1 - Cost center B - Internal Order B

Line item 60 - Food expenses - 41,67€ - FI Account : Account 2 - Tax : 20% with VAT Code V1 - Cost center A - Internal Order B

Line item 70 - Food expenses - 8,33€ - FI Account : VAT account - VAT Code V1 - Cost center B - Internal Order B

 

Questions :

 

- is there a technical solution to summarize line items with same values (same account, same VAT tax code, same CO object...) in Concur, in order to get a summarized FI document in SAP?

 

- If it's not possible, is there a way to manage this requirement in SAP (without using OBCY which deletes fields after summarization)?

 

- for my knowledge about Concur entries, is it normal that we get CO objects on balance sheet accounts ?

 

Thank you,

 

Guillaume

 

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