Submitting Expense Report with Error

[Kelly_Goodwalt]

Good Morning,

I have a pending expense report (FBDD0K) that is the credit reversals for items that were included on Report #8J1UEX

It won't let me submit it due to not having the original expenses that match up with the credit amounts.

Not sure how to clear these on my available expenses.

thank you

[Andras]

Hello @Kelly_Goodwalt . You can clear this flag a number of ways:

1. Wait until there are additional cash transactions to offset the personal company card transactions

   • These cash expense entries must not be marked as personal expenses

2. Lower the Exception Code number so that the Exception becomes a warning, and will not stop the user from submitting the report by navigating to:

   1. Administration > Expense > Exceptions

   2. Highlight the NEGEERPT Exception Code and click Modify

   3. Change the 99 to 98

   4. Click Save

   5. Submit the Expense Report

   6. Repeat these steps to change the 98 back to a 99 after the report has been submitted

3. Temporarily deactivate the Audit Rule, just long enough to submit the expense report:

   1. Administration > Expense > Audit Rules 

   2. Highlight the *Expense Pay Negative Amount Due Employee (also applicable w/o Expense Pay) audit rule and click Deactivate 

   3. Submit the Expense Report 

   4. Highlight the *Expense Pay Negative Amount Due Employee (also applicable w/o Expense Pay) audit rule and click Activate 

4. Add a condition to exclude this expense report from the Audit Rule:

   1. Administration > Expense > Audit Rules 

   2. Highlight the *Expense Pay Negative Amount Due Employee (also applicable w/o Expense Pay) Audit Rule and click Modify 

   3. Click Next to go to the Conditions tab

   4. Click the blue Insert button (a new condition will appear at the bottom of the Conditions screen) 

   5. Change the word Select One to Report 

   6. Click the blank box to the right of Report, and all available fields will appear on the right hand side. Click on Report ID from that list 

   7. On the right hand side select the operator NOT EQUAL 

   8. In the blank box below the word Report Id, type the report ID of the expense report you'd like to exclude. 

   9. Click Next 

   10. Click Done (Save) 

   11. Submit the Expense Report

[KevinD]

@Kelly_Goodwalt one addition to what @Andras said is you can also wait until you have more company card transactions that will total more than the credits. Basically, as long as the report total is above zero, you should be fine.