Submitting Expense Report - Pre Trip Approval Attachment

[212632988]

I had to split my expense report in two because some of the items were more than 30 days old, the issue is that I attached my pre-trip approval to the first report, now when issuing the second one i cannot attach it. How can i attach the same pre-trip approval to the second expense report?

Thanks

[bobiazi]

Would this work for you...save your trip approvals as pdf in your file explorer, so they are available if needed at a later date.

[KevinD]

@212632988 unfortunately a Travel Request or Pre-trip Approval can only be attached to one expense report. Maybe on the second report, use the Comment field on the Report Header to explain why you split the expense report. If the system requires a pre-trip approval for each report, then you might need to recall the first report and add the expenses that are older and put them on the report that has the pre-trip approval attached. I think the system will let you have all the expenses on one report. 

[212632988]

Thanks for the reply Kevin and Bobiasi, how can i recall the previous expense report? It has already been approved.

[KevinD]

@212632988 if it has been fully approved, you cannot recall. So, if the status currently says anything with the word Payment or Paid, it cannot be recalled. 

What is the current status of the report?

[212632988]

It was already paid, it appears i cannot recall it.

[bobiazi]

@212632988 good point...hence the question...going forward, could you save your trip approvals as pdf, so they can be used when needed?