Can anyone share what they're currently doing in the way of Internet Reimbursement for Remote/Work From Home employees?
Any feedback would be greatly appreciated!
At my previous company, they started out reimbursing remote employees for phone/internet/fax up to $125 per month. As more employees went remote due to office closures, they changed it to $75 per month and a one time $500 "office setup" reimbursment to get whatever was needed (desk, chair, printer, etc.) After about 5 years, they decided that working remote was a perk and discontinued all reimbursements for home office expenses. Part of the justification they presented was that employees would have internet service even if they did not work remote (perhaps at a slower speed but they still would have had something in place for personal use.)
It really depends on the culture and if work from home is considered a perk or a requirement (due to lack of office space).
We are having a hard time with this same topic. We were paying existing remote employees internet bills in full that they would put in through Concur for reimbursement. However, with everyone working from home now and for the forseable future, we are considering moving to a stipend based plan. It seems to be easier and requires less admin work to approve a monthly/recurring internet expense.
The best stipend plans I have seen are ranges that give a little bit more $ based on the level the employee is at.
@LisaRourke Here at SAP Concur we get a set dollar amount we are allowed to submit each month for internet. I think you might find this much easier to manage. We don't offer higher amounts based on the person's title/postion.
We started out reimbursing employees but then switched to a monthly stipend which is provided to each employee. This was easier, it relieved the added work required of the the audit team to review for duplicate monthly submissions for Internet reimbursements. the monthly stipend is much easier and removed the added work required from the audit team.
Yes, we use a stipend for Mobile Phone/Internet Charges - it is a monthly fixed payment no matter the actual bill amount. It was implemented March 2020 and is still in place currently.