Refunded Hotel

[Jonealle]

I recently booked a flight and hotel. The hotel is fine, but I had to cancel the flights due to adding more stops and another part of the stay to my trip. I see that in AVAILABLE EXPENSES there is a refund of the amount. What do I need to attach to this expense to ensure that my company sees that this refund was meant to happen?

Thank you for all the help

[KevinD · Accepted solution]

@Jonealle I would just add the refund to an expense report and use the Comment field to explain why it was canceled. If you have any correspondence with your manager about canceling, I would screenshot that and attach it instead of a receipt. 

I feel like some sort of discussion possibly was had about you having to change your flight. If you were adding more stops, then I guess the extra stops were work related, so that could be the comment you add. 

[Jonealle]

Thank you so much! I truly appreciate it.