@tesh94 unfortunately Concur cannot look at the total history of an employee to monitor what you are asking. What I would suggest is to create an audit rule that fires whenever this expense type is used so it always gets flagged yellow.
Then, you could create a Cognos report that includes this one expense type and shows which employees have ever used it. Cognos saves all historical data.
This is a little tedious and will require someone to monitor this Cognos report. The good thing is, you can schedule this Cognos report to run on a recurring (monthly) basis and be sent directly to you for monitoring purposes.
Another option would be to create a custom field that only shows when this expense type is selected. Maybe label the field something like Ever Expensed Before? and make it a checkbox that they should select if they have ever submitted this expense before. The only thing with this option is someone not checking the box even though they have used the expense previously.
I hope this helps and gives you something to go on.
Thank you,
Kevin
SAP Concur Community Manager
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