Hello,
On a monthly basis we run several Business expense and Travel audits based on our travel and expense policy. These audits help us identify and inform violators to influence future behavior. We're wanting to know what types of audits you complete, and how often you run them? We're trying to figure out if what we're running is overkill and we need to simplify, or if there are things we should be watching out for that aren't covered by one of our audits. Here's what we do monthly:
-Large out of pocket reimbursements ($1k+) without proper explanation
-Personal expenses charged on corporate credit card
-Unpaid personal expenses still owed to corporate card provider
-Past Due corporate card balances (30+ days)
-# of expense reports submitted in a month by employee (policy is 2x per month, we flag any employees that submit 5 or more)
-Excessive use of Missing Receipt Affidavit (3x+ in one month)
-Corp Card transactions submitted in Concur more than 45 days after transaction date
-Out of pocket transactions submitted in Concur more than 60 days after transaction date
-Manager approval timeouts (if 3 or more expense reports time out in a month)
-Unsubmitted expenses over 30 days old
-Unassigned expenses over 30 days old
-Receipts reviewed audit (this was nixed pretty quickly after some high level managers got notified of their violation)
-Advance flight purchase (employee notified if they don't book an international flight within 14 days, domestic flight within 21 days)
