International Receipts

[SJKG]

We are required to forward international receipts for VAT reasons.  The Concur notification states to send original receipts; however, in this day of technology, people often prefer email or electronic receipts.  Also, I support travelers who work from home in other states and to forward original receipts via a courier can be costly.  Is it now acceptable to forward electronic snapshots of international receipts vs. original hard copy receipts?

[KevinD]

@SJKG this is a tough question because here in the U.S. a snapshot of a paper receipt is perfectly acceptable as per our IRS standards. I know I have traveled internationally for my job and all my receipts were images attached to the expense. I guess this is a discussion you should have with others at your company, like the head of your Finance and/or Accounting department and possibly the CFO. Every company has different policies on dealing with international receipts, so you likely would get varying answers here on the Community. 

I would be curious to see what other say. I would also recommend posting this in the User Admin Group. To post in that group, you must be a member of it. If you are not yet a member, go to the group and use the link to request to join. You also must have administrative permissions at your company.