@Mihael1987 I'll see if I can explain what you need to do without confusing you. 🙂 I looked at your report. The receipt shows all of the charges for the apartment stay which adds up to 1952.52. However, 478.92 of that total was charged separately like a deposit. In your itemizations, you included all the charges (which includes the 478.92), that is why you are over by 478.92. So, for your first expense entry (see first screenshot) you will need to adjust the amounts of some of the itemizations by reducing them until you have accounted for 478.92. Not sure if you know, but the individual itemization amounts can be changed. What I would suggest is to take each itemization that is listed as Room Rate (there are 17 of them) and reduce each by 28 Euros. This will account for 476 of the 478.92. Then take one of the Room Tax itemizations (I would do the first Room Tax listed which is 4.44) and change it to 1.52EUR. That should then get your total for the itemizations to 1473.60 which matches the amount charged to your corporate card. You might have to check my match, but I think I got it. The point is that you can adjust the amounts of the itemizations to whatever you need so your amounts match up.
Be sure to use the Comment field for this expense to explain why you reduced the amount of some of the itemizations.
Now, for the second expense (see screenshot) you can treat this as a one night stay. When you go to itemize the expense, you will see that the Check-out date shows as 9/27/2021. Leave that as is and put in the Number of nights field a 1. For the Room Rate, enter 478.92. Basically you are lumping the pre-payment into one single night. Click Save and that should do it.
Give all this a try and let me know if it worked.
@Mihael1987 I'll see if I can explain what you need to do without confusing you. 🙂 I looked at your report. The receipt shows all of the charges for the apartment stay which adds up to 1952.52. However, 478.92 of that total was charged separately like a deposit. In your itemizations, you included all the charges (which includes the 478.92), that is why you are over by 478.92. So, for your first expense entry (see first screenshot) you will need to adjust the amounts of some of the itemizations by reducing them until you have accounted for 478.92. Not sure if you know, but the individual itemization amounts can be changed. What I would suggest is to take each itemization that is listed as Room Rate (there are 17 of them) and reduce each by 28 Euros. This will account for 476 of the 478.92. Then take one of the Room Tax itemizations (I would do the first Room Tax listed which is 4.44) and change it to 1.52EUR. That should then get your total for the itemizations to 1473.60 which matches the amount charged to your corporate card. You might have to check my match, but I think I got it. The point is that you can adjust the amounts of the itemizations to whatever you need so your amounts match up.
Be sure to use the Comment field for this expense to explain why you reduced the amount of some of the itemizations.
Now, for the second expense (see screenshot) you can treat this as a one night stay. When you go to itemize the expense, you will see that the Check-out date shows as 9/27/2021. Leave that as is and put in the Number of nights field a 1. For the Room Rate, enter 478.92. Basically you are lumping the pre-payment into one single night. Click Save and that should do it.
Give all this a try and let me know if it worked.
