How to give someone (who is not direct approver) ability to view expense reports submitted

[Chewie]

Hi all, 

Scenario:

Staffs A, B and C submit their expense reports for approval to their assigned approver, D.

E, a director in the company, wants the ability to see the expense reports submitted to D for approval, but without being in the approver line (ie. D will remain the approver).  

Is there an option to satisfy E's request?

Thanks in advance!

[Brian_B · Accepted solution]

Hello Chewie,

Have you seen the Expense Processor (Audit) permission? This is a Group aware role separate from the approver permission that could be assigned to E's profile and allow them to review reports in flight for approval. 

The user assigned this role:

• Can view expense reports within Expense Processor

• Cannot update or delete expense reports

  NOTE: The user should only be assigned one of the Expense Processor roles. If the user is assigned multiple Expense Processor roles, the role with the greatest level of access will be applied.

  The levels of access, from highest to lowest, are:

  1. Expense Processor Manager
  2. Expense Processor
  3. Expense Processor (Audit)

     Full list of permissions can be found by visiting Help>Expense Admin help>Available Permissions and Roles>Expense Tab, link below: 

     https://help.sap.com/docs/CONCUR_EXPENSE/85f3db6f3c5945fe8414a08fc5f9e3fc/7374ae726a40412f93bfd04c06...

     Hope this helps and thank you,

     -Brian

[Brian_B · Accepted solution]

Hello Chewie,

Have you seen the Expense Processor (Audit) permission? This is a Group aware role separate from the approver permission that could be assigned to E's profile and allow them to review reports in flight for approval. 

The user assigned this role:

• Can view expense reports within Expense Processor

• Cannot update or delete expense reports

  NOTE: The user should only be assigned one of the Expense Processor roles. If the user is assigned multiple Expense Processor roles, the role with the greatest level of access will be applied.

  The levels of access, from highest to lowest, are:

  1. Expense Processor Manager
  2. Expense Processor
  3. Expense Processor (Audit)

     Full list of permissions can be found by visiting Help>Expense Admin help>Available Permissions and Roles>Expense Tab, link below: 

     https://help.sap.com/docs/CONCUR_EXPENSE/85f3db6f3c5945fe8414a08fc5f9e3fc/7374ae726a40412f93bfd04c06...

     Hope this helps and thank you,

     -Brian

[KevinD · Accepted solution]

@Chewie another option is to have Staff D add Staff E as their delegate and use the Can Preview for Approver. This does require user E to have the Can Approve box checked on their profile.

This gives Staff E the ability to see what is in Staff D's approval queue and also to see what Staff D has approved.

[Chewie]

Thank you both for your astute advice.