How to claim back costs when staying with family or friends

[ukamesbub2]

Good afternoon all, how do you claim back costs when staying with family or friends as opposed to staying in a hotel? I regularly stay with friends as opposed to having a hotel when working away.

[KevinD]

@ukamesbub2 this is my take, but really this comes down to what your company allows.

1. Are your friends charging you for staying with them? If no, then there wouldn't be anything to submit for reimbursement as far as lodging or accommodation is concerned. If yes, see my second point. 

2. Did you notify your company you were staying with friends and ask if it is acceptable to do so and be reimbursed?  If yes, then how would you provide a receipt for this? Are you paying your friends with cash, with Venmo or some other payment app? You would need some sort of receipt.

As for all other travel costs (meals, car rental, etc.) those should be submitted as usual.