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chenjiaqiu
New Member - Level 1

How can I merge two expenses in concur

Hi  

 

My hotel cost seperate to two expenses . How can i merge them together ? did not see any merge menu when i choose these two.

 

chenjiaqiu_0-1630471774561.png

 

Thanks

2 REPLIES 2
Munari_alEXPert
Frequent Member - Level 1

dear @chenjiaqiu 

it is not possible to merge transactions in Concur. It is quite common in China that they charge the credit card up to a limit (e.g. 6000 CYN) and add another charge for the difference. I know it is annoying for the one that need to do the expenses and a bit more challenging to do it.

 

I can advise that if I were you I would, if the total hotel bill was  6'360.12 CYN would do the following:

 

1 - Transactions 360.12 CYN put under expense type Miscellaneous OR Others OR something where you will need to add an additional comment of explanation (e.g. balancing hotel bill, see additional transactions)

 

2- Itemize the full hotel bill for the total amount of 6360.12 CYN adding an additional transaction negative for -360.12 CYN, choosing the same expense type as point n.1 and date of that transaction, which will balance with the itemization and with the other transaction.

 

This is the way I was suggesting to do to my users which worked pretty well as clear by an accounting and expense point of view. 

Kind Regards

Alessandro Munari - Travel Expense Project Manager
https://www.linkedin.com/in/alessandro-munari/
KevinD
Community Manager
Community Manager

@chenjiaqiu when an expense comes from a credit card, they cannot be combined. They have to be submitted as separate expenses/charges. 


Thank you,
Kevin Dorsey
SAP Concur Community Manager
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