@nimmikatta If an entry is marked as Personal or Company Paid, it wouldn't be included in the amount to be paid to the employee. So, in a sense it would be excluded. Does that make sense? I wouldn't say that once a Group is assigned Expense Pay the payment type doesn't matter. It actually matters quite a bit. If Company Paid is a payment type option your users can choose from the Payment Type drop down, then that would tell the system not to reimburse the user the amount of that expense. Now, your system will be set up to default any new expense entry to the Out of Pocket payment type, which is probably what you want. You just need to be sure to educate users on what will happen if they choose Company Paid by mistake.
The good thing is, if there isn't any occasion when they should choose Company Paid (this payment type cannot be hidden), you can create an audit rule that would block users from submitting expenses with this payment type. If there are occasions where Company Paid would be used, your audit rule could be set to warn/remind them to check the Payment Type, but would allow them to submit.
Since you are not integrating a corporate card, your users should be entering all their expenses as out of pocket, correct? All you need is an Employee Batch Definition set up that uses Expense Pay. This will reimburse your employees for all out of pocket expenses. Once your funding account is approved, you will need to use the Configure Batch option to set up the Employee Paid Batch. See screenshot. Let me know if you need me to clarify anything.
