Hi @Snell . If we talk about Concur:
The exchange rate source is dependent upon the settings found under Administration > Expense > Currency Admin > Settings. These settings are typically decided at the time of implementation. The Exchange Rate Source drop-down selection within the settings will drive the behavior:
- If Search Local Then External Source is selected, Expense will first look for the client's populated exchange rate table. If no rate table is located, Expense will look for the XE rate.
- If Use Local Exchange Rates Only is selected, Expense will only look for the client's populated exchange rate table. If no table is found, an exception will fire and the user will be unable to submit reports until the file is imported successfully.
- If Use External Exchange Rates Only is selected, Expense will only look to the XE rates for the exchange rate.
Most clients choose to use the XE exchange rates fed daily (business/weekdays only) into Concur. Exchange rates are used to populate exchange rates for reimbursements on cash advances, cash expenses and travel allowances (depending on each client's settings and configuration). Credit card transactions billed in a currency other than the employee's reimbursement currency will attempt to locate the appropriate exchange rate from the card feed. However, if the rate is not available, the XE exchange rate will be the default.
Clients also have the option of importing their own currency exchange rates. If the client elects to use the Exchange Rates feature, it is their responsibility to ensure the proper rates are imported and maintained.
Note: If the client chooses to import their own file, they must work with Concur to ensure the rate feed is prepared correctly and the import is scheduled to run.
If we talk about S4H Cloud, please check this post - How to Maintain Exchange Rates in SAP S/4HANA Clou... - SAP Community.
Hope this helps.
