Company Paid Advanced Deposit for hotel, now my payment not equal to itemization

[Andy_Haas]

My company paid, on a company, department credit card, the adv deposit for my hotel stay.  Now I am asked to itemize, I do and the total of the itemization is greater than the amount I paid by the adv deposit amount.  How do I account for the adv deposit that is not reimbursable to me?

[KevinD · Accepted solution]

@Andy_Haas I take it you paid for the remainder of the hotel, correct? Since your company paid for the deposit, it has already been taken care of. You shouldn't need to include it in the itemizations.

[Andy_Haas]

Here's what we did.  The deposit was less taxes, so we set the expense for one less night (3 vs 4) itemized each night, then added a nonrecurring itemization for Hotel - Tax and entered the tax I paid on the one-night room deposit.    The expense balanced and it worked.

[KevinD]

Love the outside the box thinking. Kudos!