cancel
Showing results for 
Search instead for 
Did you mean: 
jtbermuda
Occasional Member - Level 1

Change account personal expenses (do not reimburse)

We have updated our chart of accounts and need to change where expenses marked as "Personal Expense (do not reimburse)" are mapped to in the GL. 

Where is this mapping contained as don't think it is part of the expense types?

1 Solution
Solution
KevinD
Community Manager
Community Manager

@jtbermuda so, I asked someone about this. If your company credit card is setup as CBCP (Company Billed, Company Paid), then on the Payment Types (Administration>Expense>Payment Types) screen, you will see a Clearing Account code column. This would be the GL Code that gets applied to those company card expenses marked as personal and on the Accounting Extract file, those expenses will show the clearing account code as the GL Code. 

 

This only shows on the Accounting Extract if the company card is setup as CBCP. If your card isn't setup that way, then those expenses marked as personal will not show at all on the Accounting Extract. 

 

I hope this helps. 


Thank you,
Kevin Dorsey
SAP Concur Community Manager
Did this response answer your question? Be sure to select “Accept as Solution” so your fellow community members can be helped by it as well.

View solution in original post

5 REPLIES 5
JessicaL
Frequent Member - Level 1

I believe the path you are looking for is:

Admin --> Expense --> Expense Admin --> Accounting Administration

However, you may not have the correct permissions to alter this. If not, you will have to submit a Concur Support Ticket and have them update this for you.

Best,

Jessica
Travel and Expense System Administrator
jtbermuda
Occasional Member - Level 1

thanks, but think that is for when you have an expense type for personal expenses? In our case we still select an expense type (i.e. hotels) but then select the checkbox for personal expenses. Is this a system setting to change this account? or could be on the interface to our GL? 

Solution
KevinD
Community Manager
Community Manager

@jtbermuda so, I asked someone about this. If your company credit card is setup as CBCP (Company Billed, Company Paid), then on the Payment Types (Administration>Expense>Payment Types) screen, you will see a Clearing Account code column. This would be the GL Code that gets applied to those company card expenses marked as personal and on the Accounting Extract file, those expenses will show the clearing account code as the GL Code. 

 

This only shows on the Accounting Extract if the company card is setup as CBCP. If your card isn't setup that way, then those expenses marked as personal will not show at all on the Accounting Extract. 

 

I hope this helps. 


Thank you,
Kevin Dorsey
SAP Concur Community Manager
Did this response answer your question? Be sure to select “Accept as Solution” so your fellow community members can be helped by it as well.

View solution in original post

jtbermuda
Occasional Member - Level 1

Thanks that worked although we had to get Concur support to make the changed as we didn't have access. 

KevinD
Community Manager
Community Manager

Glad to hear it worked. 🙂


Thank you,
Kevin Dorsey
SAP Concur Community Manager
Did this response answer your question? Be sure to select “Accept as Solution” so your fellow community members can be helped by it as well.