Cancelled trip - how do I close the expense for Airfare recovered

[Dinu]

I booked a flight for a business trip that was cancelled. I recovered 90% of airfare. How should I close the 10% difference? Should I make a transfer from my personal account? 

[KevinD]

@Dinu was the airfare purchased on a company credit card? Also, why was only 90% recovered? The 90% was a refund for the flight? 

[Dinu]

Yes, it was purchased on company card. I payed 163€ and the refund was 147€.

[KevinD · Accepted solution]

@Dinu Okay, so you should have seen a company card charge for 163EUR and another for -147EUR. Both of those should be added to the same expense report. As for the 16EUR difference, it was still paid for by your company, so it might just be that the company covers that amount. You shouldn't pay out of your own personal account for an expense that is business related. I would suggest speaking to your direct manager about this. Different companies handle these types of situations in various ways, so I couldn't really say what your company's policy is for this scenario.

[Dinu]

@KevinD Thank you