Can I pre-pay for a hotel?

[britboy67]

I booked a hotel and pre-paid. When I attempt to expense, it won't allow me as the 'transaction date' (the date of my stay) is in the future. So, I guess it thinks I haven't spent the money yet... 😕 

Given that I have to itemize the hotel stay per day, is there a way to do this?

[KevinD]

@britboy67 So, you prepaid the entire hotel stay? Also, did you pay for the hotel on a company credit card or your own card? I'll await your reply.

[britboy67]

yes, company card, so I need to expense; if this is going to be a real pain, I'll just cancel and rebook as 'pay at hotel'.

[KevinD · Accepted solution]

@britboy67 So, I looked up your corporate card and how it is set up. It is listed as Company Billed/Company Paid. What this means is your company is paying the bill/statement. That allows you to wait until your hotel stay is complete to submit the hotel expense. Your company will pay the statement off as soon as they receive it and it isn't dependent on you submitting the expense. 

Many companies handle company cards this way (paying the bill up front) to avoid late fees due to employees not submitting expenses on time. 

Does this make sense?